Substitute Management, Simplified
StageSub automates substitute requests, musician scheduling, and roster management for symphony orchestras. Focus on the music while we handle the administrative coordination.
Secure data handling
Frequently Asked Questions
Everything you need to know about StageSub
What is StageSub?▼
StageSub is orchestra substitute management software that automates the process of finding and scheduling substitute musicians when regular orchestra members are unavailable. StageSub streamlines substitute requests, tracks musician availability, and manages the entire coordination process.
How does StageSub help symphony orchestras?▼
StageSub saves orchestra personnel managers hours of administrative work by automating substitute requests via SMS and email, maintaining a ranked roster of qualified musicians, and tracking all communication in one centralized system.
What features does StageSub offer?▼
StageSub offers automated substitute requests via SMS and email, ranked musician rosters, real-time availability tracking, project and concert management, musician qualification management, and comprehensive activity logging. All features are designed specifically for symphony orchestra workflows.
Can we try StageSub before purchasing?▼
Yes! Contact us for more information about trying StageSub and to schedule a personalized demo tailored to your orchestra needs.
Trusted by leading orchestras
See what orchestra professionals say about StageSub
“StageSub is a program that has been a game changer for our production team. We've become much more efficient in a short amount of time! StageSub is very easy to use, and their team is responsive to our feedback. It's never been easier to find substitutes for orchestras and projects.”
Production Team
The Netherlands Philharmonic | Netherlands Chamber Orchestra
Amsterdam, Netherlands
“As Executive Director, I needed orchestra management software that gave us both efficiency and control. StageSub has done exactly that. Substitute coordination that used to take days now takes minutes. The data-driven approach to staffing means our decisions are transparent and consistent, and the flexibility to choose between ranked lists and first-come-first-served gives us the right tool for every situation.”
Karin Brittsjö
Deputy Managing Director, Dalasinfoniettan
Falun, Sweden
“Managing substitute musicians used to mean hours of back-and-forth emails and phone calls. StageSub has transformed how we handle orchestra staffing entirely. I, together with the musicians of the orchestra, build and maintain the ranked lists, deciding which musicians to approach and in what order based on our knowledge of the ensemble's needs. StageSub then handles the automated requests instantly, and real-time tracking gives us a clear picture of who's confirmed at any given moment.”
Anders Norén
Production Manager, Dalasinfoniettan
Falun, Sweden
“StageSub is the substitute management system we've been searching for. Every decision is logged, instrument qualifications, availability, booking history, giving us a full audit trail that simply didn't exist before. For anyone responsible for how an orchestra operates day to day, this is the musician scheduling tool that finally brings professionalism to a process that's long been ad hoc.”
Robert Hegg
Production Manager, Dalasinfoniettan
Falun, Sweden